Genevieve Prasad

Experienced Administrative officer/Executive Secretary
  • More than Fifteen years professional experience spread through Secretarial/ Administrative field.
  • Meticulously organised with ability to manage and deliver multiple tasks and deadlines. Strong work ethics combined with commitment to excellency through all works undertaken.
  • Excellent interpersonal skills, confident and poised in interaction with individuals at all levels and ready developing rapport with clients and colleagues.
  • Self motivated, responsible and dedicated individual, ensuring a high level of confidentiality.
  • Excellent communication skills in English.
  • Keen attention to detail, with an ability to spot errors.
  • Familiarity with accounting procedures
  • Proactive ability to assess priorities and work on own initiative.

Excellent working knowledge with MS Word, Excel, Powerpoint, Outlook, Lotus Notes, Email and

Last Resume Update July 8, 2018
Address Dubai, United Arab Emirates
E-mail gene_jacinto@yahoo.co.in
Phone Number 050-7395243

Experience

Al Shafar National Contracting Company
Executive Secretary
Nov 2017 - Aug 2018
- Conduct Office administrative duties
- Prepare various forms of business correspondence as required by the Line Manager.
- Send RFQ’s to Vendors/Suppliers and Subcontractors.
- Follow up for Quotations with the vendors & Subcontractors.
- Prepare cost analysis Engineer’s review.
- Maintain & update the data base with new contacts of Suppliers, Subcontractors & Clients.
- File the soft copies of arbituary documents in the Document Management System (DMS).
DXB Entertainment (formerly Dubai Parks & Resorts)
Personal Assistant
Nov 2013 - Sep 2017
- Conduct office administrative duties.
- Receive and disburse information for distribution to staff and clients.
- Prepare various forms of business correspondence as required by line Manager.
- Comprehensive travel arrangements, including preparation of itineraries and agendas for meetings conducted overseas
- Assist with preparation of presentations on projects with guidelines from line manager
- Maintains record and ensures proper filing of departmental documents.
- Manage bookings of meeting rooms for Department. Also required to prepare Minutes of Meetings
- Mantain petty cash for the Department.
- Screen telephone calls and provide information to queries or refer the callers to appropriate staff.
- Various other tasks as per requirement of Line Manager.
- Ensures departmental decisions and procedures are communicated to concerned staff accurately.
- Maintains contact directory of line manager.
- Maintain and manage annual leave plan for Department.
- During absence of line manager, check and action/ delegate Emails on his behalf.
- Action miscellaneous expenses, medical bills and other official allowances for line Manager.
Meraas Development
Administrative Officer
May 2008 - Oct 2013
- Conduct office administrative duties.
- Receive and disburse information for distribution to QS and Sr. Managers.
- Prepare various forms of business correspondence as required by line Manager.
- Maintain organized system of physical and digital records of post contractual documents.
- Comprehensive travel arrangements, including preparation of itineraries and agendas for meetings conducted overseas.
- Maintains record and ensures proper filing of departmental documents.
- Manage bookings of meeting rooms for Department. Also required to prepare Minutes of Meetings.
- Mantain petty cash for the Department.
- Screen telephone calls and provide information to queries or refer the callers to appropriate staff.
- Various other tasks as per requirement of Line Manager.
- Ensures departmental decisions and procedures are communicated to concerned staff accurately.
- Maintain and manage annual leave plan for Department.
- Action miscellaneous expenses, medical bills and other official allowances for line Manager
Rasasi Perfumes Industry LLC
Secretary
Dec 2001 - Apr 2008
- Performed book keeping tasks. Providing administrative and secretarial support to Assistant General Manager.
- Diary management; arrange meetings, prepare formal agendas and presentations, book meeting rooms, etc.
- Travel arrangements.
- Self correspondence, including maintaining record of inward/ outward mails and contacts.
- Prepare various business documents, as per requirement of management.
- Event organizing; scheluding of conferences, meetings, etc. with domestic and international clients.
- Inter department coordination for updation and follow up on tasks to ensure progress and deadlines.
- HR and Administrative tasks, scheduling interviews, prepare offer letters, coordinating with PRO, etc.
- Telephone switch board and front office management
- Maintain accurate and up-to-date confidential files.
- Prepare Invoices and Delivery notes on ERP.
- Export responsibilities covered preparation of E-clearance (Bills of Entry for export purpose). Communicate with E-Clearance department for approval of bills. Maintain monthly record of documents and submit to Accounts for purpose of payment to E-Clearance

Education

University of Mumbai, India
Bachelor of Commerce
Jun 1995 - Apr 1998
Economics, Accounting, Human Resource and Social Studies

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