Baby Ruth Carbon

Experienced Executive Secretary & Administrator with 5 years UAE experience and available immediately

Dear Sir/Madame:


I am a well experienced and service-oriented professional with almost 5 ½ years UAE working experience.


To describe myself in a nutshell, I am a team player, result-oriented, organized, analytic, keen to details, efficient with a capacity to multi-task and has a strong leadership background.  Possesses a firm commitment to customer service that has been described as second-to-none by employers.  I keep myself calm and focus on multi-tasking while being patient.  I know that your company is looking for someone with these qualities and I strongly believe that my resume will demonstrate that I have these characteristics that you seek.


Review of my credentials would likewise confirm my association as an innovative individual with proven success in balancing operational efficiency and business growth with client satisfaction. In addition, I’d like to mention how my work experience makes me a strong candidate for the position.  Giving you the assurance that my work experience and being passionate with my work will be an asset to your company and I would enjoy working with you.


My joining date is immediate and I will be available at your convenience so I could answer other questions that you may want to discuss. If you find my qualifications suitable for the position, you can reach me anytime at Mobile No. +971524258535 or Email:


Thank you in advance, for any support you can provide. I look forward to hearing from you soon.


Last Resume Update July 10, 2018
Address Dubai, United Arab Emirates
Phone Number 0524258535


Farnek Services LLC
Senior Administrator
Sep 2016 - Sep 2017
Provided support to Soft Services Team such as Director of the Division, Head of Soft Services, Area Managers, Operations Manager, Training Managers and all other administration related activities. Handled attendance of approximately 400 cleaners deployed in Dubai Parks & Resorts and ensured timely and accurate submissions to be encoded manually both in excel sheet (to be submitted to the client for signature) and HRMS System for payroll operation/salary processing. Assist with day to day operations of the HR functions and duties. Ensured SOP compliance for Soft Services related activities such as TBTs, Cleaning Checklist, Client Survey, etc. Prepared internal correspondence / memorandum to be circulated amongst the team. Prepared MOM (Minutes of the Meeting) if / when required. Monitored, managed, and prepared MRF (Material Requisition Form) for consumable items and uniform requisition of 1,500 cleaners to be coordinated with Site Admin/Supervisors, Procurement Team regarding status of LPOs and Warehouse Team for the delivery/release of the uniforms. Contract management by ensuring it is updated when or if necessary. Prepared monthly report to be submitted to the client and ensures timely submission and accuracy.
QBG Facility Management
Executive Secretary
Dec 2014 - Aug 2016
Provided administrative support to the General Manager and Senior managers regarding administration related activities. Managed GM’s incoming and outgoing mails, incoming calls and appointments. Produced high level board presentations (using power point) from a compiled, analyzed weekly reports of integrated services such as Hard FM, Soft FM and Security services. Prepared other reports, memos, letters to the highest standards and in a timely manner. Filing and retrieved all corporate-confidential documents, contracts, reports and other reference materials. Prepared minutes of the meeting (MOM) and ensured that pertinent information were properly taken and emailed to the concerned people within 24 hrs. Assisted in tender submissions and processes. Prepared quotations for inquiry on Security Services ensuring timely submission and conversion to sales by assisting Senior Managers for follow ups. Set up travel, hotel accommodations, visa processing and other itineraries of the GM and other Senior Managers of FM Team. Ensured that all confidential matters or documents are well taken cared of.
Industrial Material Supply FZCO
Executive Secretary cum Sales Coordinator
Sep 2012 - Dec 2014
Management of Schedule: Responsible for maintaining & managing MD’s diary and schedule. Managed and coordinated Senior Executive calendars, organized meetings and appointments with efficiency and intricacy ensuring that minutes of the meetings are accurate and cascaded to the concerned personnel.

Administrative Support: Acted MD’s first point of contact and liased with people from both internal and external organizations. Drafting of correspondences, official letters, agendas, reports, and other documents. Prepares RFQs for key accounts handled by the MD and likewise review LPOs prior processing. Preparation, analysis of sales report to be submitted to MD when/if necessary. Filed and controlled retrieval of corporate documents, records, reports and archived materials

Travel Arrangements: Planned, organized and arranged the Managing Director’s travel itinerary including but not limited to ticket and hotel bookings, visa processing, and other documentations related to the travel and ensure that it is in compliance with the company’s International and Local Business Travel Policy. Responsible for preparing travel expense reimbursements in line with the company’s International and Local Business Travel Policy.

Office Management: Responsible for the upkeep and maintenance of the Managing Director’s office and ensure that all office equipment & facilities are in working condition. Responsible for maintaining and ordering stationery and grocery supplies for the department. Ensured that ample supply of stationery & grocery item are maintained without discounting cost efficiency.

Filing and Ad-hoc Administrative Tasks: Responsible for devising and maintaining office systems, including data management, filing and document tracking and circulation. Provided support and assistance to the Managing Director & his family in any administrative and coordination tasks as and when required.


Lyceum of the Philippines
Jun 1988 - Apr 1993

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