SECRETARY REQUIRED

at Faber Castell Consultancy
Location Dubai, United Arab Emirates
Date Posted November 12, 2018
Category Admin Jobs
Job Type Full-time

Description

We are hiring candidates for the post of Secretary in Dubai.

Industry: Oil and Gas

Responsibilities:

  • Receive and screen phone calls and redirect them when appropriate.
  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Attend meetings and keep minutes.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
  • Make travel arrangements for executives.
  • Handle confidential documents ensuring they remain secure.
  • Maintain electronic and paper records ensuring information is organized and easily accessible.
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
  • Conduct research and prepare presentations or reports as assigned.

Requirements:

  • Proven experience as executive secretary or similar administrative role.
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities
  • Familiarity with basic research methods and reporting techniques.