SECRETARY

at Alkar LLC
Location Dubai, United Arab Emirates
Date Posted May 16, 2018
Category Admin Jobs
Job Type Full-time
send cv to alkaf-mep@hotmail.com

Description

A leading MEP company in Dubai requires urgently suitable candidates for the post of Secretary. Candidates who are interested for this position can send resume.

Job Details:

  • Attending meetings, taking minutes and keeping notes.
  • Ordering and maintaining stationery and equipment.
  • managing and maintaining budgets, as well as invoicing.
  • Devising and maintaining office systems.
  • Booking rooms and conference facilities.
  • using content management systems to maintain and update websites and internal databases.
  • liaising with staff in other departments and with external contacts.
  • organizing and storing paperwork, documents and computer-based information.
  • Photocopying and printing various documents, sometimes on behalf of other colleagues.
  • sorting and distributing incoming post and organizing and sending outgoing post.
  • liaising with colleagues and external contacts to book travel and accommodation.
  • screening phone calls, enquiries and requests, and handling them when appropriate.
  • meeting and greeting visitors at all levels of seniority.
  • organizing and maintaining diaries and making appointments.
  • dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
  • devising and maintaining office systems, including data management and filing.
  • arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
  • deputizing for the manager, making decisions and delegating work to others in the manager's absence.
  • Being involved in decision-making processes.
  • carrying out background research and presenting findings.
  • producing documents, briefing papers, reports and presentations.
  • organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
  • carrying out specific projects and research.
  • responsibility for accounts report , petty cash flow and budgets.
  • taking on some of the manager's responsibilities and working more closely with management.

Job Details:

  • Experience in variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
  • Excellent communication skill.
  • Candidates with good team work skills preferred.